HOSTEL BOOKING SYSTEM
Introduction
In the past, people were using stones for their day to day activities and the period was called the Stone Age. Later, the stones were replaced by iron and the period was called the Iron Age. Currently, we are in the computer age or the world of computers where computers are used for day to day activities. Computers are used by wide range of different organizations for instance, education institutions. In college, computers are used for various activities. Therefore, the aim of this mini- project is to develop an interface of a hostel booking system. The programmer has used the hostel booking system at the Malawi Polytechnic as a referencing point. Snapshots have been used to explain the project.
Problem statement
Higher learning institutions are expected to be more advanced in terms of technology more especially at the institution like The Malawi Polytechnic which trains engineers, computer programmers, network managers and database managers. Since 1965 up to now, The Malawi Polytechnic is still using manual system of allocating students in different hostels. Therefore, the project has designed an interface for hostel booking system.
Significance of the project
If this project can be implemented it will reduce time which students spend on a long queue waiting to book their desired rooms. In addition, the system will simplify the work of the hostel’s director since the students will book the rooms through on-line.
SNAPSHOTS
Figure 1
Figure 1 above shows how the inference of the project will look like. There are different components on this interface and each component is meaningful. The programmer has used blue color for the background because The Malawi Polytechnic uses blue color for its identification. The picture on the interface shows the uniqueness of the system that is to say the system is for The Malawi Polytechnic. Students will be required to enter their details like name, registration number, faculty, year, date, hostel and gender in the blank spaces. The details above are very important because it gives all the details of the student.
Figure 2
Figure 2 shows how the interface looks like after a student fills in his or her details. Instead of typing faculty, year, hostel and gender, the student will choose from the option given. The programmer has put the option deliberately because those components do not change unlike name, date and registration number. The snapshots below show how the students will choose on the faculty, year hostel and gender.
Figure 3
When the student clicks at faculty, the interface will give him or her options of all faculties to choose his or her faculty. On the option, there are five faculties and these are applied sciences, commerce, engineering, education and media studies and built environment.
Figure 4 below shows the options that the student has when he or she clicks no the year. It gives the following options: finale (final year), yearo (year 1), cont (year 2), associate (year 3) and guarantor (year 5)
Figure 4
Figure 5 below shows what happens when the student chooses the hostel. The room number will appear giving chance to the student to book the room of his or her interest.
Figure 5
Similarly, when gender will be clicked it will give only two options male or female. At this point it means that the student has entered all the necessary details about himself or herself. If it happens that the student made a mistake he or she has the opportunity to delete or clear the data entered in gaps (textfield) by using clear button. Figure 6 shows how the interface will look like when the student clicks clear button.
Figure 6
When the student is sure that he or she has entered the right details, he or she can now save data entered by placing save button. All students’ details will be saved in one folder to avoid data getting lost. Table 7 shows what the interface will look like when save button will be clicked. If the name used in saving matches with the name that is already in the computer then message will come out showing that the data already exit. In that case, the student is supposed to save with another name. Figure 8 shows the massage that comes out when the name used to save data already exit.
figure 7 
Figure 8
Figure 9
Figure 9 shows the data that will be stored for the student after he or she saved the data. The data that is appearing is only from the gaps which require the student to enter (textfield) not to choose from the options (combox). This is the weakness of the interface because details from the combox are failing to be solved.
CONCLUSION
The project discussed the hotel booking system interface. It included all the necessary details for the student. If this can be implemented, problems like spending hour on the long queue will be history. Therefore, there is a need for The Malawi polytechnic to adopt a new means of allocating students in the hostels.
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